Tips In Sound Financial Control For Longevity Of Your Small Business Print E-mail
Many have rejoiced in the fact that the recession, in South Africa at least, is over but this may be premature and business owners would do well to keep a close eye on their financial controls before budgets are increased or spent indiscriminately.   By maintaining the sound financial practices that have brought you this far, and perhaps a few others, you can ensure the survival of your business not only through the wake of the recession but for many years to come.  

Hilary Levenstein, of EconoAccounting says, “Utilising user-friendly financial technology is essential for small & medium businesses who wish to be on top of their game. Using a fairly simple, quick and effective system will help your bank balance and will benefit you as you save yourself hours of accounting hassles.  It’s when smaller and medium companies are faced with complicated or long and drawn out accounting practices that they set themselves up for failure.”

The money spent on the right accounting system for your business will soon be paid off as your accountant will need only to skim through your financials before signing them off resulting in significant savings of accounting fees. Likewise, when the bank requires monthly financials, you can generate the necessary information with a click of your mouse.  In addition, you will be able to determine what’s in the bank, how much you’re owed, what you owe suppliers in mere minutes.

Levenstein added that “EconoAccounting is a package that enables you to import your bank statement and instantly reconcile your bank account, allocate expenses, calculate VAT, help allocate invoice payments, and produce all your financial statements. For great convenience, you can print your financials every day if you wish, which enables you to remain on top of things at all times. The system allows you to check how much profit you are making, in a mere five minutes per day. The biggest benefit is that, working in this manner, you will be in control of your business and on top of your accounting.”

Here are a few simple ways in which small and medium businesses can work more efficiently and effectively when it comes to the fiscal side of the business:
  • Always keep up to date with your financials, even when times are tough; that way, when things improve and business starts booming, you won’t have to spend valuable time and money catching up on your accounting – you can concentrate on making money instead
  • Ensure you have the vital statistics of your company at your fingertips, including how much money you have in the bank, how much you owe your suppliers and how much your customers or clients owe you
  • Collect payments due timeously
  • Do not put off the day-to-day business decisions as this can lead to costs being incurred, such as interest due or interest lost
  •  Perform the following key financial tasks daily:
    • Issue invoices when you make a sale and print statements immediately
    • Reconcile your bank account
    • Make payments in good time to save on interest
    • Check on the status of payments due to you
    • If you are in the business of selling ‘time’, keep a daily record of how much time you spend on each client so that you can reconcile your time for accounting purposes immediately when needed
    • If you sell products, keep your stock sheets current
  • Make an investment by purchasing an accounting package that will help you to do all of these financial tasks swiftly and effortlessly. It is important to find the right package to suit your business’s particular needs, such as invoicing, financial statements, etc

The question you should be asking yourself is whether you can afford not to keep sound financial controls at the risk of losing all the years of hard work put into keeping your business operational.

 
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